For teams choosing a round-robin scheduler
Cal.com and Calendly both put round-robin on a team tier and bill every person in the rotation: Cal.com Teams at $12 a user a month billed yearly, Calendly Teams at $16 a seat. If the reason you are comparing them is the bill for a sales, recruiting or client team, a third option prices the whole company at once. Move the slider to see what your headcount pays.
Two-way Google Calendar sync and Google Meet links. Monthly or yearly billing by card, cancel any time from the billing screen.
Team scheduling cost calculator
Round-robin and collective meetings for your whole team
Cal.com figures use its published Teams list price, the cheapest Cal.com plan with round-robin: $12 per user per month billed yearly, $15 month to month, every team member is billed. Organizations is $28 per user billed yearly. ScheduleMeeting prices are the plans on our pricing page, in US dollars.
The short answer
For a business team, Cal.com is cheaper than Calendly and Calendly is easier to roll out. Cal.com Teams costs $12 per user a month billed yearly or $15 month to month; Calendly Teams costs $16 per seat billed yearly or $20 monthly. Both reserve round-robin for the team tier and charge every host, so a ten person rotation pays $1,440 a year on Cal.com and $1,920 on Calendly.
A flat-priced scheduler changes that math once a team passes four people. ScheduleMeeting Team covers up to 15 people with round-robin and collective meetings for $594 a year, or $99 a month. It only works with Google Calendar and Google Meet, so Microsoft 365 and Zoom teams should stay with Cal.com or Calendly.
The cheapest plan with round-robin on each product, side by side, on what a 3 to 100 person sales, recruiting or customer success team uses every week. Cal.com figures come from cal.com/pricing and the cal.com FAQ, Calendly figures from Calendly's help center, both checked September 2026.
| What the team needs | Cal.com Teams | Calendly Teams | ScheduleMeeting Team |
|---|---|---|---|
| Price | $12 per user a month billed yearly, $15 month to month | $16 per seat a month billed yearly (lower bands above 30 seats), $20 month to month | $99 a month flat, or $594 a year |
| Who is billed | Every team member | Every host on a round-robin or collective event | Nobody extra: up to 15 people included, up to 100 on Business |
| Ten people, billed yearly | $1,440 a year | $1,920 a year | $594 a year |
| Round-robin | Yes, from Teams | Yes, from Teams (Standard has collective but no round-robin) | Yes, to the free host with the fewest upcoming meetings |
| Collective meetings | Yes, from Teams | Yes, from Standard | Yes |
| Routing forms | Yes, on Teams | Routing on Teams, deeper routing on Enterprise | Not offered |
| Calendars | Google, Microsoft 365 and Outlook, Apple, CalDAV | Google, Microsoft 365 and Outlook, iCloud | Google Calendar, two-way |
| Video | Zoom, Google Meet, Microsoft Teams and more | Zoom, Google Meet, Microsoft Teams, Webex, GoTo | Google Meet |
| CRM and payments | Salesforce and HubSpot sync, card and PayPal payments | Salesforce and HubSpot, card and PayPal payments | Not offered |
| Company hours and holidays | Availability per user and per event type | Availability per user and per event type | One company policy on every booking page, on top of each person's hours |
| Free tier | Free forever for one user, no team features | Free for one user with one event type | One-time demo: 5 bookings and one meeting type |
| Self-hosting | Yes, open source under AGPLv3 | No | No, hosted only |
Cal.com is a trademark of Cal.com, Inc. and Calendly is a trademark of Calendly LLC; neither is affiliated with ScheduleMeeting. Rival prices are their published US list prices as of September 2026 and can change; check cal.com and calendly.com before you buy. ScheduleMeeting prices are read from our pricing configuration.
The parts of Cal.com Teams and Calendly Teams that a business team actually uses every day, without the bill growing every time someone joins the rotation.
One link on the website, in email signatures and in outreach templates. Each booking goes to the person with the fewest upcoming meetings who is free at that moment, so the load stays even across the week instead of just alternating names.
Panel interviews, two-host demos and kickoff calls that need specific people present. The page only offers times when every required host is free, and the event lands on each host's Google Calendar.
Set the hours the business takes meetings and the days it is closed once, for the whole organization. On Cal.com and Calendly the same change means editing each person's schedule or each event type before Thanksgiving.
Each person connects their own Google Calendar. Busy time blocks the booking page, new bookings arrive with a Meet link, and a reschedule updates the same event rather than leaving a duplicate behind.
Fifteen minutes between calls, no bookings inside two hours, no more than six meetings a day per host. The limits that keep a rotation fair when one rep has a lighter calendar than everyone else.
$99 a month for up to 15 people who take meetings, $199 for up to 100. The fifth, tenth or fifteenth person costs nothing extra. Check your own headcount on the calculator above.
Run both for a week, then swap the links. Nothing already booked is lost.
Sign up with your work email, name the company and pick Team, or Business if more than 15 people take meetings.
Each person accepts the invite, connects their own Google Calendar, and sets working hours and time zone. No shared logins, no admin connecting calendars on someone else's behalf.
Recreate the demo, phone screen or onboarding call. Add the hosts, choose round-robin or collective, and copy durations, buffers, minimum notice and daily limits from your Cal.com or Calendly settings.
Replace the cal.com or calendly.com links on the website, in signatures and in sequences. Meetings already booked are events on each person's calendar, so they stay put during the switch.
The comparison usually starts when a team moves from one person's booking link to a shared link that has to spread meetings across several people.
Four to fifteen reps splitting demo requests from the website. A round-robin page spreads demos evenly and a daily cap keeps one rep from being buried on launch week. See sales scheduling software for small sales teams.
Coordinators booking phone screens across interviewers and panels with two or three hiring managers, where every hiring manager would otherwise be a paid seat. Details on interview scheduling software for hiring teams.
Accounting, consulting and law firms where any available advisor can take an intro call and the whole firm closes on the same federal holidays.
Kickoff and training calls assigned to whichever onboarding specialist is free, with buffers so back-to-back sessions do not overrun.
Cal.com is better for teams that want the lowest per-user price, a free solo plan, routing forms on the team tier and the option to self-host, since the code is open source. Calendly is better for teams that want the most polished setup, the widest set of integrations and an admin experience non-technical managers pick up in an afternoon.
For a team whose main question is cost, neither one removes the per-seat bill. Cal.com is about 25 percent cheaper than Calendly at every headcount under 30, but both grow in a straight line with the team. That is where a company-priced tool is worth a look, as long as the team works in Google Workspace.
Cal.com Teams is $12 per user a month billed yearly and $15 billed monthly; Organizations, which adds sub-teams, SAML SSO and compliance controls, is $28 per user billed yearly. Calendly Standard is $10 per seat billed yearly with no round-robin, Teams is $16 billed yearly and $20 monthly, and Enterprise starts around $15,000 a year.
Here is what the plan with round-robin costs for a whole team, billed yearly:
| Team size | Cal.com Teams | Calendly Teams | ScheduleMeeting |
|---|---|---|---|
| 5 people | $720 a year | $960 a year | $594 a year (Team) |
| 10 people | $1,440 a year | $1,920 a year | $594 a year (Team) |
| 15 people | $2,160 a year | $2,880 a year | $594 a year (Team) |
| 25 people | $3,600 a year | $4,800 a year | $1,194 a year (Business) |
| 50 people | $7,200 a year | $9,240 a year | $1,194 a year (Business) |
Yes, for one person. Cal.com has a free forever plan for a single user with unlimited event types, calendar connections and payments. Team features such as round-robin, collective events and shared availability start on the Teams plan at $12 per user a month billed yearly, with a 14-day free trial.
The free plan is generous for a freelancer. It does not help a team that needs one link rotating meetings between several people, because every person in that rotation has to be on Teams.
No. Cal.com and Calendly are separate companies with similar products. Both give each person a booking link, sync with Google and Microsoft calendars, and offer round-robin and collective scheduling on team plans. Cal.com is open source and can be self-hosted; Calendly is closed source and hosted only. Cal.com offers a one-click import of Calendly event types, which is how many teams switch between the two.
Cal.com lists SOC 2, HIPAA and ISO 27001 compliance with its Organizations plan at $28 per user a month billed yearly, and Enterprise above that. Clinics and health teams that need a business associate agreement should confirm it with Cal.com sales before booking patients. ScheduleMeeting does not offer a HIPAA BAA, so it is not the right tool for patient scheduling.
Cal.com and Calendly both do more than we do. The honest question is how much of that your team uses, and how many seats you pay for to get a rotating link.
Yes. Cal.com Teams is $12 per user a month billed yearly against $16 per seat on Calendly Teams, so a ten person team saves $480 a year by picking Cal.com. Both still charge every host. ScheduleMeeting Team covers up to 15 people for $594 a year.
From five people billed yearly and seven people billed monthly. Four people on Cal.com Teams pay $576 a year, five pay $720, and ScheduleMeeting Team is $594 a year for up to 15. Month to month, Cal.com is $15 a user, so the flat $99 plan wins from the seventh person.
Not automatically. Rebuilding an event type takes a few minutes: name, duration, hosts, buffers, notice and daily limits. Existing bookings stay on each person's Google Calendar, so run both links side by side for a week and switch when the new pages are live.
No. ScheduleMeeting syncs Google Calendar two-way and creates Google Meet links. Teams on Microsoft 365, Outlook, Zoom or Microsoft Teams should use Cal.com or Calendly, which support all of them.
Every new account gets a one-time demo with 5 bookings and one meeting type, enough to put a real round-robin page in front of a colleague before choosing Team or Business. Paid plans bill monthly or yearly and can be cancelled from the billing screen.
Each booking goes to the host with the fewest upcoming meetings who is free at the chosen time. That keeps the workload even across a week, even when one person has more open slots than the rest.
Team plan: round-robin, collective meetings and company-wide hours for up to 15 people at $99 a month, or $49.50 a month billed yearly. No per-seat charges.