Small business
A small team feels per-seat pricing first. Three people is fine, the eighth hire is a budget conversation, and by then the tool is load-bearing. ScheduleMeeting is priced per company with seats included, so growing the team is a plan decision rather than a monthly surprise. Move the slider to see what your headcount pays here against Calendly Teams.
Two-way Google Calendar sync, Google Meet links, reminders and customer self-rescheduling. Monthly or yearly billing, cancel from the billing screen.
Team scheduling cost calculator
Round-robin and collective meetings for your whole team
Calendly figures use its published Teams list price: $16 per seat per month billed yearly for seats 1 to 30, lower bands above that, and $20 per seat month to month. ScheduleMeeting prices are the plans on our pricing page, in US dollars.
Short answer. Scheduling software for a small business team costs about $13 to $16 per person a month on the per-user tools most teams start with, which is $1,560 to $1,920 a year for ten people. ScheduleMeeting charges per company instead: $294 a year for up to 3 people, $594 a year for up to 15, with round-robin, shared team pages and two-way Google Calendar sync included.
The honest answer depends on how the vendor counts people. Almost every booking tool a small B2B team shortlists bills per user, so the cost is a straight line that rises with every hire who takes meetings. The table below is the yearly bill on annual billing at five team sizes.
| People who take meetings | Calendly Teams | Doodle Team | Google Workspace Business Standard | ScheduleMeeting |
|---|---|---|---|---|
| 3 | $576 | $576 | $504 | $294 (Starter) |
| 6 | $1,152 | $1,008 | $1,008 | $594 (Team) |
| 10 | $1,920 | $1,680 | $1,680 | $594 (Team) |
| 15 | $2,880 | $2,520 | $2,520 | $594 (Team) |
| 25 | $4,800 | $3,900 | $4,200 | $1,194 (Business) |
US list prices on yearly billing before tax, read from each vendor's pricing page. Calendly Teams is $16 per seat a month for 1 to 30 seats. Doodle Team is per user at $16 (2 to 5 seats), $14 (6 to 20) and $13 (21 and up). Google Workspace Business Standard is $14 per user a month and is the cheapest Workspace plan with booking pages, which you may already pay for as your email. Calendly, Doodle and Google Workspace are trademarks of their owners and are not affiliated with ScheduleMeeting.
For one or two people, a per-user plan is cheaper than any company plan, and Google Workspace booking pages cost nothing extra if you are already on Business Standard. Doodle is the better buy if most of your scheduling is a group poll for an internal date. Calendly has the widest list of integrations, including Outlook, Zoom and Salesforce.
From about four people who take external meetings, the flat plan costs less, and the gap widens with every hire. It also changes behavior: nobody hesitates to add a part-time account manager to the rotation, because adding them is free up to the plan limit. Google appointment schedules and Doodle Team have no round-robin on any plan; it is included here from Team up.
It is built for small companies whose meetings are with other businesses or with clients who expect a professional booking experience. Four kinds of team buy it most often.
Discovery calls, kickoff meetings and monthly reviews each get their own meeting type with the right length and notice. New leads land with whichever strategist is free, and existing clients book their account lead directly. See client scheduling software for the agency setup.
Three to fifteen reps share one demo link on the website. Each booking goes to the rep with the fewest upcoming meetings who is free at that time, so inbound demos are split fairly without a sales ops person. The setup is on sales scheduling software.
Tax season consultations, onboarding calls and year-end reviews book themselves into each advisor's real Google Calendar availability, with buffers so a call never runs into the next one and a daily cap that protects focus time for client work.
Screening calls rotate across recruiters and panel interviews only offer times when every interviewer is free. Hiring managers join the plan at no extra cost. Details are on interview scheduling software.
Per-user pricing looks small on the first invoice and scales exactly with the thing you want to happen, which is hiring. Per-company pricing with a seat allowance does the opposite: adding the fifth person to a plan that covers fifteen costs nothing.
Yearly billing costs 50% less than paying monthly. There is no free plan; an unpaid account gets a one-time demo so you can see it working with your own calendar first.
Every meeting your business runs becomes a meeting type with its own page: a first call, a quote review, a site visit, a monthly check-in. Clients pick a time from live availability and get a confirmation immediately.
When any of two or three people can take the call, a round-robin meeting type spreads bookings across whoever is free. Nobody keeps a rota, and the person on holiday stops receiving meetings.
Minimum notice keeps a booking from landing twenty minutes from now. Buffers give you time between calls. A daily cap stops a busy week turning into eight calls on one day. A horizon stops someone booking in June.
Confirmations go to both sides at once, reminders go out before the meeting, and the client can reschedule from a private link instead of emailing you twice.
The best scheduling software for a small business is the one built for the kind of booking you take. A salon or clinic that sells appointments needs payments, deposits and packages, which tools such as Acuity or Square Appointments cover. A team that books sales calls, client reviews and interviews with other businesses needs shared links, round-robin and live calendar availability at a price that does not grow with every hire.
Calendly is good for a solo owner or a team of two or three, and its free and Standard plans cover one-on-one booking well. Round-robin and shared team pages sit on Teams at $16 per seat a month billed yearly, so a ten-person team pays $1,920 a year. From about four people up, a flat company plan usually costs less. The full math is in Calendly round robin pricing.
You need it once booking meetings by email costs more than the software does. A typical back-and-forth takes three to five messages per meeting; at twenty external meetings a week that is close to a hundred emails nobody is paid to write. Scheduling software replaces them with one link, sends the invite and reminders, and lets clients reschedule without writing to you.
Yes, on the Team plan and above. A round-robin link sends each booking to one available person, and a collective link only offers times when everyone required is free, which suits a partner plus an associate on the same client call. Both read each person's Google Calendar in real time. More on round-robin scheduling software.
Most small teams publish their first booking page in under fifteen minutes: connect Google Calendar, set working hours, create one meeting type and copy the link into your email signature or website. Inviting the rest of the team and switching on round-robin takes another few minutes per person.
We would rather write this down than let you find it after paying. There is no payment collection at booking time, no group poll where people vote on a date, and the two-way calendar sync is Google Calendar only today. If your calendars are on Microsoft 365 or your business needs deposits taken at booking, another product fits better.
For a team that books meetings with clients, per-user tools cost about $13 to $16 per person a month on yearly billing, so a 10-person team pays $1,560 to $1,920 a year. ScheduleMeeting is priced per company: $594 a year covers up to 15 people and $294 a year covers 3.
It is built for business meetings: sales calls, interviews, client sessions, reviews. A service business that books appointments back to back can use it, but features specific to that world, such as taking a deposit or selling packages, are not here.
Starter covers 3, Team covers 15, Business covers 100. You can move between plans at any time from the billing screen and the change is prorated automatically.
No. One subscription covers the organization, and every team inside it publishes its own meeting types.
Publish that one first, put the link where the requests arrive, and add the rest later. Related reading: best scheduling app and pricing. If the meeting you book most is a sales demo, start from sales scheduling software for small sales teams; if it is an interview, from interview scheduling software; if it is a client call at an agency or consulting firm, from client scheduling software. Already paying per seat somewhere? The Calendly alternative and OnceHub alternative pages price the switch by headcount.