How much does Koalendar cost?
Koalendar lists two self-serve plans on koalendar.com/pricing, checked in September 2026, plus a Teams plan that its help center describes as a custom quote for organizations with ten or more seats. Pro is priced per seat, and the yearly price is about 30 percent below the monthly one. New accounts get a seven-day trial of every feature with no credit card.
| Plan | Billed monthly | Billed yearly | What it includes |
|---|---|---|---|
| Free Forever | $0 | $0 | Unlimited bookings and booking pages, one-to-one events only, up to 2 connected calendars (Google, Outlook, iCloud), video conferencing, website embed, mobile app, 30+ languages |
| Pro | $9.99 per seat a month | $6.99 per seat a month ($83.88 a seat a year) | Everything in Free, plus unlimited calendars, round-robin and collective events, group sessions, custom booking questions, payments by card, Apple Pay, Google Pay and PayPal, email and SMS reminders, follow-up emails, approval workflow, Zapier and webhooks, Koalendar branding removed |
| Teams | Custom quote | Custom quote | Aimed at organizations with 10+ seats: unlimited seats, dedicated onboarding and account support; SOC 2 is listed on the enterprise tier |
For a solo consultant or coach, that is one of the lowest prices in the category. The picture changes once several people share a booking link, because every one of them is a seat.
Is Koalendar free?
Yes, for one person. The Free Forever plan has no time limit and does not cap bookings, which is more generous than the free tiers at Calendly or Cal.com. What it leaves out is everything a team needs: there is no round-robin, no collective event, no group session and only two connected calendars. Any setup where a prospect or candidate books one of several people starts on Pro.
What counts as a seat in Koalendar?
Koalendar's help center defines a seat as what you pay for, and lists three things that need one: people who can be booked, resources that can be booked such as a meeting room or a piece of equipment, and admins who manage bookings in the workspace. You do not pay for the number of bookings, invitees, booking pages or scheduling links.
The admin rule is the one teams miss. A sales team of seven reps with one coordinator who builds the pages and watches the calendar pays for eight seats. A clinic-style team that also books two rooms pays for those rooms too. Count all three groups before you compare prices.
Does Koalendar Pro include round robin?
Yes. Round-robin and collective events are both on Pro, which makes Koalendar one of the cheapest per-seat tools with team rotation, next to Zoho Bookings at $6 a user on Basic. Koalendar's feature description says its round-robin assigns a random host or resource to each booking, based on availability. That is fine for spreading overflow, but if you pay reps on meetings held or want a new hire to get a fair share of demos, check whether a random pick gives you the balance you need. Compare that with Calendly, where round-robin needs the Teams plan at $16 a seat billed yearly, and SavvyCal, where round-robin is on Basic at $10 a user.
Koalendar pricing for teams, the yearly bill by headcount
Per-seat pricing looks small on a pricing page and adds up on an invoice. Here is what Koalendar Pro costs a year at list price for common team sizes, next to Calendly Teams and a plan priced per company. Seats include any admin who manages bookings.
| Seats | Koalendar Pro, yearly | Koalendar Pro, monthly | Calendly Teams, yearly | ScheduleMeeting, yearly |
|---|---|---|---|---|
| 2 | $168 | $240 | $384 | $594 (Team) |
| 3 | $252 | $360 | $576 | $594 (Team) |
| 5 | $419 | $599 | $960 | $594 (Team) |
| 8 | $671 | $959 | $1,536 | $594 (Team) |
| 10 | $839 | $1,199 | $1,920 | $594 (Team) |
| 15 | $1,258 | $1,798 | $2,880 | $594 (Team) |
| 20 | $1,678 | $2,398 | $3,840 | $1,194 (Business) |
| 30 | $2,516 | $3,596 | $5,760 | $1,194 (Business) |
| 50 | $4,194 | $5,994 | $9,240 | $1,194 (Business) |
Two things stand out. Koalendar is cheaper than Calendly at every size, by more than half. And at eight seats billed yearly, or ten billed monthly, Koalendar Pro starts to cost more than ScheduleMeeting Team, which covers up to 15 people for $594 a year. Above ten seats Koalendar steers teams to a quoted Teams plan, so the list prices from 15 seats up are a ceiling, not a quote. Use the calculator at the top of this page for your exact headcount.
Is Koalendar cheaper than Calendly?
Yes, and not by a little. The cheapest Calendly plan with round-robin is Teams at $16 per seat a month billed yearly, or $20 month to month, against $6.99 and $9.99 for Koalendar Pro. Calendly Standard at $10 has collective events but no round-robin. What the extra money buys at Calendly is depth for sales teams: Salesforce and HubSpot sync, routing forms and more admin controls. We set the two side by side, with a third flat option, on our Koalendar vs Calendly for teams page.
When a flat team plan beats Koalendar Pro
Koalendar is the right buy for one to seven seats. Below that line nothing in this comparison with round-robin costs less, and you also get payments, SMS reminders, Outlook and iCloud calendars and Zoom or Microsoft Teams links.
A flat plan starts to make sense when:
- Eight or more people share inbound meetings, or you have coordinators who would each need an admin seat.
- The team works in Google Workspace and meets on Google Meet, so you do not need Outlook or Zoom support.
- You want round-robin to balance meetings by count, so each host ends the month with a fair share instead of a random one.
- You want office hours and company holidays set once for every booking page.
- You expect to hire, and you would rather not reopen the budget each time someone joins the rotation.
ScheduleMeeting Team is $99 a month, or $49.50 a month billed yearly, for up to 15 people with round-robin, collective meetings and company-wide hours. Business covers up to 100 people at $199 a month. If you are also weighing per-user tools with more integrations, our round robin scheduling software comparison prices eleven vendors by headcount.
Before you commit to a yearly plan
Yearly billing is where Koalendar's low price comes from, and it also locks the seat count in for twelve months. Three checks save money later:
- Count seats a year out, not today, including admins and any rooms you book.
- Test round-robin in the seven-day trial with real availability, and look at who got the bookings.
- Write down the renewal date. If your company already tracks vendor agreements in contract management software, add the scheduling subscription there so the renewal gets a review before it charges again.
Koalendar pricing questions
How much is Koalendar Pro?
Koalendar Pro is $6.99 per seat a month billed yearly, about $83.88 a seat a year, or $9.99 per seat month to month. It includes round-robin, collective events, payments and SMS reminders.
Is Koalendar free?
Yes, for one person. The Free Forever plan covers unlimited bookings and booking pages for one-to-one events with up to two connected calendars. Team features such as round-robin, collective events and group sessions need Pro.
Do admins need a seat in Koalendar?
Yes. Koalendar bills a seat for every person or resource that can be booked and for every admin who manages bookings in the workspace. Bookings, invitees and booking pages are not billed.
Does Koalendar have a free trial?
Yes. New accounts get seven days of full access to every Koalendar feature, and the trial does not ask for a credit card.
How much does Koalendar cost for 10 users?
At list price, ten Pro seats cost about $839 a year billed yearly or $1,199 billed monthly. Koalendar also offers a quoted Teams plan for organizations with ten or more seats.
When is a flat team plan cheaper than Koalendar?
From eight seats billed yearly, or ten billed monthly. ScheduleMeeting Team is $594 a year or $99 a month for up to 15 people, with round-robin and collective meetings on Google Calendar and Google Meet.