Team calendars
Team calendar software usually means a shared view of everybody's week. That helps your own people plan and does nothing for the client, candidate or partner who cannot see any of it. ScheduleMeeting turns the same availability into pages those people can book, with round-robin and collective meetings, for one company price. Move the slider to see what your headcount pays here against Calendly Teams.
Two-way Google Calendar sync, Google Meet links, reminders and self-rescheduling. Monthly or yearly billing, cancel from the billing screen.
Team scheduling cost calculator
Round-robin and collective meetings for your whole team
Calendly figures use its published Teams list price: $16 per seat per month billed yearly for seats 1 to 30, lower bands above that, and $20 per seat month to month. ScheduleMeeting prices are the plans on our pricing page, in US dollars.
Short answer. A shared team calendar is already included in Google Workspace and Microsoft 365. Team calendar software is worth paying for when people outside the company need to book the team: it turns everyone's availability into booking pages that rotate meetings or find a time when several hosts are free. ScheduleMeeting does that for $594 a year for up to 15 people, not per user.
Most team calendar and booking tools bill per user, so the price climbs with every person who takes meetings. The table is the yearly bill on annual billing for the booking side of a team calendar at four common team sizes.
| People who take meetings | Calendly Teams | Google Workspace upgrade, Starter to Business Standard | ScheduleMeeting |
|---|---|---|---|
| 5 | $960 | $420, no round-robin | $594 (Team) |
| 10 | $1,920 | $840, no round-robin | $594 (Team) |
| 15 | $2,880 | $1,260, no round-robin | $594 (Team) |
| 25 | $4,800 | $2,100, no round-robin | $1,194 (Business) |
US list prices on yearly billing before tax. Calendly Teams is $16 per seat a month for 1 to 30 seats. Google Workspace booking pages start on Business Standard ($14 per user a month) and are not on Business Starter ($7), so the column shows the extra cost of upgrading everyone who takes meetings. Calendly and Google Workspace are trademarks of their owners and are not affiliated with ScheduleMeeting.
If nobody outside the company books your team, keep the shared calendar in Google Workspace or Microsoft 365 and skip a paid tool. The same goes for a solo consultant: one Workspace appointment schedule covers one person well. The full Google breakdown is in Google Workspace appointment scheduling pricing.
From about four people who take external meetings, a flat company plan costs less than per-seat tools and adds what Google leaves out: one link that rotates demos, interviews or client calls, and panel slots that wait for every required host. Teams leaving Calendly can compare plans on Calendly alternative for teams.
A shared calendar is read by insiders. A booking page is read by outsiders and exposes one thing: the times that work. Between them sits the policy layer, which is where most teams lose their week.
Here that layer is explicit. Each member sets their own working hours, days off and timezone. Admins set company hours and holidays once, applied above everyone. Each meeting type adds duration, buffers, minimum notice, a daily cap and a booking horizon. Availability is the intersection of all of it plus the connected Google Calendar, computed on every page load.
Working hours belong to the person, not to head office, so a team spread across offices keeps sane local hours while sharing one link. Times are stored as absolute instants and rendered in the reader's own timezone with the zone named, on the page, in the dashboard and in every email.
Daylight saving needs no maintenance: conversion happens when something is rendered, using the rules in force for that date.
Starter is $49 per month for 3 team members. Team is $99 per month for 15 and adds round-robin, collective meetings, shared team booking pages and organization-wide availability control. Business is $199 per month for 100, and Enterprise is $398 per month with no cap on team members. Yearly billing is 50% cheaper, bookings are unlimited on every plan, and there is no free plan; an unpaid account gets a one-time demo.
Who buys it most often: a sales lead who wants one demo link split fairly across reps (see sales scheduling software), a recruiting coordinator booking panel interviews (see interview scheduling software), and agency or advisory teams whose clients book whichever account manager is free.
Per-user tools cost about $13 to $16 per person a month on yearly billing, so a 10-person team pays $1,560 to $1,920 a year. ScheduleMeeting is priced per company: the Team plan covers up to 15 people for one flat yearly price, with round-robin and collective meetings included.
If the team only needs to see each other's week, the calendar already in Google Workspace or Microsoft 365 is enough. If clients, candidates or prospects need to book the team, add a booking tool with round-robin and shared team pages on top of that calendar.
Yes. Any Google Workspace user can create a shared calendar and share it with the domain or a group. What it does not have is round-robin: appointment schedules belong to one owner, and co-hosts are all invited to every booking.
No. It reads it. Busy events on each host's connected Google Calendar remove their matching slots, and confirmed bookings are written back, so the calendar stays the record and this decides what can still be booked.
Partly. Two-way sync is built for Google Calendar. A member on Microsoft 365 can paste the published ICS link of an Outlook calendar so those busy times stay off the booking pages, but Microsoft refreshes that feed on its own schedule, so it is not live two-way sync.
Yes. Rules live on the meeting type, so sales, recruiting and support can each run their own while the company keeps one hours and holidays policy above them.
Pick the meeting your team receives most, publish it, and share one link instead of five calendars. Related reading: collective scheduling software and team scheduling software for a whole company.