Google Calendar
One booking link for your whole Google Workspace team. ScheduleMeeting reads every host's Google Calendar, hands each new meeting to whoever is free, and writes it back with a Meet link. Google appointment schedules can't rotate bookings; this can, for one company price. Move the slider to compare the cost with Calendly Teams.
Two-way Google Calendar sync, Google Meet links, reminders and self-rescheduling. Monthly or yearly billing, cancel from the billing screen.
Team scheduling cost calculator
Round-robin and collective meetings for your whole team
Calendly figures use its published Teams list price: $16 per seat per month billed yearly for seats 1 to 30, lower bands above that, and $20 per seat month to month. ScheduleMeeting prices are the plans on our pricing page, in US dollars.
Short answer. Google Calendar's built-in appointment schedules give one person a booking page and need Workspace Business Standard. A team that wants one link to spread demos, interviews or client calls across several people needs a Google Calendar scheduler with round-robin on top. ScheduleMeeting is that tool: two-way Google Calendar sync, Meet links, round-robin and collective meetings for $594 a year covering up to 15 people.
Most scheduling tools that sit on Google Calendar bill per person, so the bill grows with every rep, recruiter or account manager who takes meetings. Here is the yearly cost on annual billing at four team sizes.
| People who take meetings | Calendly Teams | Google appointment schedules (Starter to Business Standard upgrade) | ScheduleMeeting |
|---|---|---|---|
| 5 | $960 | $420, no round-robin | $594 (Team) |
| 10 | $1,920 | $840, no round-robin | $594 (Team) |
| 15 | $2,880 | $1,260, no round-robin | $594 (Team) |
| 25 | $4,800 | $2,100, no round-robin | $1,194 (Business, up to 100) |
US list prices on yearly billing before tax. Calendly Teams is $16 per seat a month for 1 to 30 seats. Google Workspace booking pages start on Business Standard ($14 per user a month) and are not on Business Starter ($7), so the Google column is the extra cost of upgrading everyone who takes meetings. Calendly and Google Workspace are trademarks of their owners and are not affiliated with ScheduleMeeting.
Partly. Appointment schedules give one person a booking page, much like a single Calendly link, and co-hosts are all invited to every appointment. What they don't do is rotate bookings across a team or publish one shared team page, which is what sales and recruiting teams buy Calendly Teams for. Teams leaving Calendly can compare plans on Calendly alternative for teams.
For a solo consultant, no: one Workspace appointment schedule is enough. From about three people who take external meetings, yes. A flat $99 a month plan adds round-robin and panel slots that wait for every required host, and it costs less than per-seat tools from the fourth person on. Sales teams can see the demo setup on sales scheduling software.
When a visitor loads a booking page, the busy events on the host's connected Google Calendar are pulled in and their slots removed. Internal meetings, focus blocks, travel and personal appointments that were never created here all take themselves out of the offer.
A confirmed booking is written to that host's calendar with the invitee attached, the description from the meeting type, and a Google Meet link when the type is configured that way. A reschedule moves the entry, a cancellation removes it, and nobody keeps two versions of their day.
Each member connects their own calendar through Google's consent screen and can revoke access there or from their account. There is no shared calendar account and no password to hand around.
Google's own appointment slots publish one person's availability. That covers an individual well and leaves three team problems open.
Those three are the reason a team buys a layer above the calendar rather than using slots.
Availability is the intersection of your calendar and your policy: working hours per person, days off, company hours and holidays, plus the meeting type's duration, buffers, minimum notice, daily cap and booking horizon. All of it is re-checked on the server when the invitee confirms, so a slot that closed while the page was open cannot be taken.
Yes. Google Calendar includes appointment schedules, a booking page tied to one person's calendar. The full version (unlimited schedules, co-hosts, checks against several calendars) is on Workspace Business Standard and above, listed at $14 per user a month on an annual plan. It does not rotate bookings across a team: co-hosts are all invited to every appointment, and no Workspace plan has round-robin.
That is the gap a Google Calendar scheduler for teams fills. ScheduleMeeting reads each host's Google Calendar, assigns a booking to one free person or requires all hosts free, and writes the event back with a Meet link, for $99 a month covering up to 15 people.
| For a ten-person team | Google appointment schedules | Calendly Teams | ScheduleMeeting Team |
|---|---|---|---|
| Cost a year | $840 to move ten users from Business Starter to Standard ($7 more per user a month) | $1,920 billed yearly | $594 billed yearly |
| Round-robin across the team | No | Yes, every host a paid seat | Yes, to the free host with the fewest upcoming meetings |
| Meetings that need every host free | Co-hosts are invited, their calendars are checked only if added by hand | Collective events | Collective meetings |
| Company hours and holidays on every page | Set per schedule | Set per user or event | One company policy |
| Payment at booking | Yes | Yes | No |
| Calendars beyond Google | No | Microsoft 365, Exchange, iCloud | No |
Google and Calendly figures are published US list prices checked in fall 2026 and can change. The upgrade math by headcount is in our Google Workspace appointment scheduling pricing article.
No. Google appointment schedules book the owner of the schedule and invite any co-hosts to every appointment, so there is no way to send each new booking to one person from a pool. Teams that need rotation add a tool on top of Google Calendar. The Google Calendar round robin page shows the setup and what it costs.
For one person, Google's own appointment schedule is enough. For a team that shares inbound meetings, the best Google Calendar scheduling tool is one with two-way sync and round-robin: Calendly Teams if you also need Outlook or Zoom, ScheduleMeeting if the whole team is on Google Workspace and you want one flat price. Agencies and consultancies can see the setup on our client scheduling software page.
Yes, appointment schedules. The full feature set is on Workspace Business Standard and above. It books one person and invites co-hosts to every appointment, and it has no round-robin on any plan.
Partly. Google Calendar appointment schedules give one person a booking page, much like a single Calendly link. They do not rotate bookings across a team, so the Calendly Teams features a sales or recruiting team buys for (round-robin and shared team pages) need a separate tool on top of Google Calendar.
Per-user schedulers cost about $16 per person a month on yearly billing, so 10 people pay $1,920 a year. Google booking pages need Business Standard, $7 a user a month more than Starter. ScheduleMeeting Team is $594 a year for up to 15 people, with round-robin included.
No. Availability needs the busy periods, not the titles, guests, bodies or attachments of your other events, and none of those are shown in the product.
Their Google Calendar, with full two-way sync. A member on Microsoft 365 can paste the published ICS link of an Outlook calendar so those busy times stay off the booking pages, but Microsoft refreshes that feed on its own schedule, so it is not live two-way sync. The best scheduling app comparison weighs this against tools with Microsoft sync.
No, but their availability is more accurate when they do. Without a connection, their pages are blocked by working hours, days off, company policy and existing bookings only.
Connect your own calendar, publish a meeting type and put a busy block in your calendar. Reload the booking page and the slot is gone. Related reading: online scheduling tool and features.